The Client
The Challenge
Senior Management were drowning in admin work and fragmented manual processes across project management, quality control, and mobilisation pushed the company to choose between turning away work or compromising quality.
Built on Microsoft 365. No new software. No new logins. Results in weeks.
What McGill Received
- Primary metrics: Showed team how to cut Administrative overhead cut by 70%
- Enhanced Project Capacity: Additional throughput without hiring more people
- Annual Savings: Direct productivity gains from AI & automation across the team
- 100% Compliance Maintained: Complete digital audit trails for every project and quality check
McGill Engineering: 70% Reduction in Project Setup Time
Automated Project Onboarding Inside Microsoft 365
Every New Project Used to Start the Same Way, With Hours of Manual Work
McGill Engineering knew the pain well. Every time a new project landed, the same sequence played out: folder structures created manually, permissions assigned one by one, documents templated from scratch, team members chased for sign-off. Before a single engineer could do meaningful work, hours had already been consumed on setup that added no value to the project itself.
What LAI Did: Project Setup Automation Inside McGill’s Existing Environment
LAI Solutions built a standardised project setup and onboarding workflow directly inside McGill Engineering’s existing Microsoft 365 environment, using SharePoint, Power Automate, and Microsoft Teams as the delivery layer.
The result was a repeatable, automated process that replaced manual steps with triggered workflows. When a new project is initiated, the system automatically provisions the correct folder structure, assigns permissions based on project type and team role, populates document templates, and notifies the relevant team members, all without manual intervention.
No new software. No new logins. No retraining the team on a different system. Every workflow runs inside the tools McGill’s people were already using.
Automatic Folder Structure
Standardised SharePoint site created instantly
Pre-filled Templates
Documents auto-populated with project data
Team Permissions
Automatic assignment & Teams notifications
Instant Onboarding
Complete project environment ready in minutes
The Result
Reduction in Project Setup Time
“What previously took hours now takes minutes. McGill Engineering’s project managers spend less time configuring new projects and more time running them.”
Ready to Reduce Your Project Setup Time?
McGill Engineering’s result was delivered in weeks, inside their existing systems, with no disruption to their team.
If your firm is still setting up projects manually, that time can be recovered.
Contact LAI Solutions to discuss your project setup workflows →